Story Published:
Nov 20, 2007 at 11:10 PM CDT
Story Updated:
Apr 24, 2008 at 11:55 AM CDT
SPRINGFIELD -- If you’ve ever
complained, expecting to get your money back, but got nothing instead, it could
be your technique. Some experts have some advice on how to complain and
get results.
It's hard enough to find a parking spot, navigate the crowds and carry
all those packages. The last thing
you want to deal with this holiday season is bad customer service.
But we all have to do it from time to time.
“Isn't that their job to make
me happy, because what better advertisement is there than a happy customer?”
wondered Debbie Branson.
As Branson found out recently,
the customer is not always right. She recently bought a lawn mower. The sales agent told her, if she didn't like it, she could
bring it back, no questions asked. When
she did, however, the store charged her a $45 restocking fee, citing company
policy.
Branson complained to the sale
agent, then to the store manager, then to about five operators at the national
headquarters before finally sending a nasty e-mail message.
“That was my last-ditch
attempt to get results and I heard nothing,” she said.
Etiquette coach Jacqueline
Rogers isn't surprised.
“You can't force someone to
feel what you feel,” said Rogers.
She says anyone can complain
but to complain and get the results you want takes practice and patience.
“You're always going to get
results when you complain. They are
either going to be negative or positive,” she said.
She says the first step to
getting positive results is to know to whom to complain.
“Complaining to a clerk about
prices is futile,” said Rogers.
Step two is to get to the
point.
“If it's done in a
professional way, a careful way, a well-thought out way, you will get
results,” she said.
Step three is to expect little,
and you might get a lot.
“I think anytime we set
ourselves up for expecting something, we set ourselves up for disappointment,”
said Rogers.
Step four is to visit, call or
write but don't send and e-mail message.
“It's very easy for people to
hide behind a computer and I think we get much more aggressive than we would
face to face,” she said.
And the final and most
important step to getting the results you want is to stay calm.
“You won't get anywhere if
you get irate. You lose that
person's respect immediately,” said Rogers.
Branson agrees to a point.
She sent an e-mail message because she tried every other method first.
She got upset because she says being polite got her nowhere.
“At that point, I was as nice
as I could be,” she said.
Luckily for her, by that point,
she decided taking away business from the store is more important than the $45. And,
by sending the e-mail message to the store and everyone she knows, she might
just get the results she wants after all.
“If it's a bad experience,
you tell 10 people. If it's good,
you tell one,” said Rogers.